Page 1
Advanced User’s Guide MFC-8510DN MFC-8710DW MFC-8910DW Not all models are available in all countries. Version 0 USA/CAN...
Page 2
User's Guides and where do I find them? Which Guide? What's in it? Where is it? Product Safety Read this Guide first. Please read the Safety Printed / In the Box Guide Instructions before you set up your machine. See this Guide for trademarks and legal limitations.
Table of Contents General Setup IMPORTANT NOTE....................1 Memory storage..................... 1 Volume settings ..................... 1 Ring volume..................... 1 Beeper volume ....................2 Speaker volume....................2 Automatic Daylight Saving Time................3 Ecology features....................3 Toner Save ...................... 3 Sleep Time ...................... 4 Deep Sleep mode ....................
Page 4
Sending a fax Additional sending options ...................15 Changing a 2-sided fax layout (MFC-8910DW)..........15 Sending faxes using multiple settings ............15 Contrast ......................16 Changing Fax Resolution ................16 Additional sending operations................17 Sending a fax manually .................17 Sending a fax at the end of a conversation ...........17 Dual access ....................18 Broadcasting....................18 Real Time Transmission ................20...
Page 5
Dialing and storing numbers Telephone line services ..................36 Tone or Pulse (Canada only).................36 For Fax/Tel mode only................... 36 Special line considerations ................36 Additional dialing operations................38 Dialing access codes and credit card numbers ..........38 Additional ways to store numbers................ 38 Setting up Groups for Broadcasting ..............
General Setup IMPORTANT NOTE Volume settings Most of the illustrations in this User’s Ring volume Guide show the MFC-8910DW. You can choose a ring volume level from a Memory storage range of settings, from High to Off. While in FAX mode press to adjust Your menu settings are stored permanently, the volume level.
Chapter 1 Beeper volume Speaker volume When the beeper is on, the machine will beep You can choose a range of speaker volume when you press a key, make a mistake, or levels, from High to Off. after you send or receive a fax. You can Press Menu, 1, 3, 3.
General Setup Automatic Daylight Ecology features Saving Time Toner Save You can set the machine to change automatically for Daylight Saving Time. It will You can save toner using this feature. When set itself forward one hour in the Spring, and you set Toner Save to On, print appears back one hour in the Fall.
Chapter 1 Quiet mode feature Sleep Time The Sleep mode Setting can reduce power Quiet mode consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it The Quiet mode setting can reduce noise were turned off. The machine will wake up while printing.
General Setup LCD Contrast Dial Prefix You can change the contrast to make the The Dial Prefix setting will automatically dial a LCD look lighter or darker. predefined number before every fax number you dial. For example: If your telephone Press Menu, 1, 7.
Chapter 1 Mode Timer Changing the prefix number The machine has three mode keys on the (USA) Press Menu, 0, 5. control panel: FAX, SCAN, and COPY. (Canada) Press Menu, 0, 6. You can set how much time the machine Do one of the following: takes after the last Copy or Scan operation to To change the prefix number,...
Security features Secure Function Lock 2.0 Note • Secure Function Lock can be set manually Secure Function Lock lets you restrict Public at the control panel, or by using Web access to the following machine functions: Based Management or BRAdmin ®...
Chapter 2 Setting the password for the Changing the password for administrator the administrator The password you set in these steps is for the Press Menu, 1, 8, 1. administrator. This password is used to set up users and to turn the Secure Function 18.Security 1.Function Lock Lock on or off.
Security features Setting up the Public user Setting up restricted users mode You can set up users with a password and restrict the functions that are available to Public user mode restricts the functions that them. You can set up more advanced are available for Public users.
Chapter 2 Turning Secure Function Switching Users Lock on/off This setting allows you to switch between registered restricted users or Public mode If you enter the wrong password, the LCD will when Secure Function Lock is turned on. show Wrong Password. Re-enter the correct password.
Security features Setting Lock Changing to the Public mode After a restricted user has finished using the machine, it will return to the Public setting Setting Lock lets you set a password to stop within the same time as the Mode Timer other people from accidentally changing your setting (Menu, 1, 1).
Chapter 2 Setting up the password Changing your Setting Lock password Press Menu, 1, 8, 2. Press Menu, 1, 8, 2. 18.Security 2.Setting Lock 18.Security 2.Setting Lock New Passwd:XXXX Enter & OK Key Set Password Select ab or OK Enter a four-digit number for the password using numbers 0-9.
Press OK. dialing method. LDAP is included with MFC-8910DW and is available Press Stop/Exit. as a download for MFC-8510DN and MFC-8710DW. You can download LDAP from the Brother Solutions Center at: http://solutions.brother.com/. Turning Setting Lock off Dial pad restriction Press Menu, 1, 8, 2.
One Touch restriction LDAP server restriction (MFC-8910DW) Press Menu, 2, 6, 2. (The LDAP function is available as a 26.Dial Restrict. download for MFC-8510DN and 2.One Touch Dial MFC-8710DW.) Press Menu, 2, 6, 4. Select ab or OK 26.Dial Restrict.
Sending a fax Additional sending If your document is flipped on the Short edge, press a or b to choose options Short edge. Press OK. Changing a 2-sided fax layout Short edge (MFC-8910DW) Portrait Landscape You need to choose the duplex scanning format before you send a 2-sided fax.
Chapter 3 Contrast Changing Fax Resolution For most documents the default setting of The quality of a fax can be improved by Auto will give the best results. changing the Fax Resolution. Resolution can Auto automatically chooses a suitable be changed for the next fax or for all faxes. contrast for your document.
Sending a fax Additional sending Sending a fax at the end of a conversation operations At the end of a conversation you can send a Sending a fax manually fax to the other party before you both hang Ask the other party to wait for fax tones Manual transmission (beeps) and then to press the Start or Manual transmission lets you hear the...
Chapter 3 Dual access Broadcasting You can dial a number and start scanning the Broadcasting lets you send the same fax fax into memory—even when the machine is message to more than one fax number. You sending from memory, receiving faxes or can include Groups, One Touch, Speed Dial printing PC data.
Page 25
Sending a fax How to broadcast a fax Canceling a Broadcast in progress While broadcasting you can cancel the fax Note currently being sent or the whole broadcast job. (Address Book) to help you choose numbers easily. Press Menu, 2, 7. The LCD will display the Broadcast job Make sure you are in FAX mode number followed by the fax number or...
Chapter 3 Real Time Transmission Sending in real time for the next fax only When you are sending a fax, the machine will Make sure you are in FAX mode scan the documents into the memory before sending it. Then, as soon as the telephone Press Menu, 2, 2, 5.
Sending a fax Delayed Fax Delayed batch transmission You can store up to 50 faxes in the memory Before sending the delayed faxes, your to be sent within a twenty-four hour period. machine will help you economize by sorting all the faxes in the memory by destination and Make sure you are in FAX mode scheduled time.
Chapter 3 Checking and canceling Electronic cover page waiting jobs This feature will not work unless you have programmed your Station ID. (See Quick Check which jobs are still waiting in the Setup Guide.) memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting.
Page 29
Sending a fax Composing your own comments Send a cover page for the next fax You can set up two comments of your own. If you want to send a cover page only for the next fax, your machine will ask you to enter Make sure you are in FAX mode the number of pages you are sending so it can be printed on the cover page.
Chapter 3 Destination Display Send a cover page for all faxes You can set the machine to send a cover The machine displays the information page whenever you send a fax. registered in the address book or the number you dialed to send a fax. You can set the Make sure you are in FAX mode machine to hide the destination information Press Menu, 2, 2, 7, 1.
Sending a fax Polling overview If you are using the scanner glass, the LCD will prompt you to choose one of the options below: Polling lets you set up your machine so other people can receive faxes from you, but they Flatbed Fax: Next Page? pay for the call.
Receiving a fax Remote Fax Options Press Stop/Exit. Important Remote Fax Options let you receive faxes If you choose Backup Print On, the while you are away from the machine. machine will also print the fax at your You can use only one Remote Fax Option at machine so you will have a copy.
Receiving a fax Paging Fax Storage When Paging is chosen, the machine dials The Fax Storage feature lets you store your the cell phone or pager number you received faxes in the machine’s memory. You programmed. This activates your cell phone can retrieve stored fax messages from a fax or pager so you will know that you have a fax machine at another location using the remote...
Chapter 4 Changing Remote Fax If you press 2, faxes in the memory will not be erased or transferred to your PC and Options the setting will be unchanged. The LCD will ask you the following message: If received faxes are left in your machine’s memory when you change to another 25.Remote Fax Opt Remote Fax Option, the LCD will ask you one...
Receiving a fax Remote retrieval Using your Remote Access Code Dial your fax number from a telephone The remote retrieval feature lets you retrieve or another fax machine using touch your stored fax messages when you are not tone. at the machine. You can call your machine from any touch tone telephone or fax When your machine answers, machine, then use the Remote Access Code...
Chapter 4 Retrieving fax messages Changing the Fax Forwarding number You can change the default setting of your fax Dial your fax number from a telephone forwarding number from another telephone or or another fax machine using touch fax machine using touch tone. tone.
Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command.
Chapter 4 Additional receiving Duplex (2-sided) printing for FAX mode operations Your machine can automatically print Printing a reduced incoming received faxes onto both sides of the paper when Duplex is set to On. You can use Letter, Legal or Folio (8.5 in.
Receiving a fax Setting the Fax Receive Setting the Print Density Stamp You can adjust the Print Density setting to make your printed pages darker or lighter. You can set the machine to print the received date and time in the top center of each Make sure you are in FAX mode received fax page.
Chapter 4 Printing a fax from the Receiving faxes into memory memory when the paper tray is empty If you are using the Fax Storage feature As soon as the paper tray becomes empty (Menu, 2, 5, 1), you can still print a fax from during fax reception, the LCD shows the memory when you are at your machine.
Receiving a fax Polling overview Press Start. The machine polls each number or Group number in turn for a document. Polling lets you set up your machine so other people can receive faxes from you, but they Stop polling pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call.
Dialing and storing numbers Telephone line Special line considerations services Roll over telephone lines Tone or Pulse (Canada only) A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. If you have a Pulse dialing service, but need The calls are usually passed down or “rolled to send Tone signals (for example, for...
Dialing and storing numbers Converting telephone wall outlets Place the two-line TAD and the two-line telephone next to your machine. There are three ways to convert to an RJ11 jack. The first two ways may require Plug one end of the telephone line cord assistance from the telephone company.
Groups, or you can assign up to 315 numbers Numbers can be added manually by entering to one large Group. them on the dial pad: MFC-8510DN and MFC-8710DW: Press (Address Book) twice, 003, 7001 (on the dial pad), and Start.
Page 45
Dialing and storing numbers Choose the One Touch key or Speed If you want to save a fax resolution along Dial location where you want to store the with the number, choose one of the Group. options below: Press a One Touch key. ...
MFC-8510DN and MFC-8710DW if you download the IFAX and E-mail options. S.Fine does not appear if you add E-mail address in Step 4. S.Fine will not appear for MFC-8510DN and MFC-8710DW if you have not downloaded the IFAX and E-mail options. Note •...
Page 47
For One Touch numbers, press the One Touch keys one after the other. If you installed the IFAX and E-mail options on MFC-8510DN or MFC-8710DW, use this For Speed Dial numbers, press procedure to set up Groups. (Address Book) and then enter the three-digit Speed Dial location.
Page 48
Chapter 5 To choose the fax/scan resolution for Press a or b to select 300dpi, 200dpi the Group number, go to the appropriate or 200x100dpi. next step as shown in the following table Press OK. If you chose Email B&W PDF, go to Option selected in step d Go to step step m.
1.Change 2.Clear If you installed the IFAX and E-mail options Select ab or OK on the MFC-8510DN or MFC-8710DW, follow Add or delete One Touch or Speed Dial the instructions for the MFC-8910DW. numbers by following the instructions For MFC-8910DW, see For MFC-8910DW...
Page 50
E-mail options): Fax/IFAX Email Color PDF If you installed the IFAX and E-mail options Email Color JPG on the MFC-8510DN or MFC-8710DW, use Email Color XPS this procedure to change Group numbers. Email Gray PDF Email Gray JPG Press Menu, 2, 3, 3.
Dialing and storing numbers Deleting Group numbers If you want to change the fax resolution for the Group, press a or b to choose the resolution you want. You can delete a Group number that has Press OK. already been stored. The LCD will show the For details, follow the directions name or number, and if the Group has been beginning with step h in Options for...
Printing reports Fax reports Press a or b to choose an interval. Press OK. If you choose Every 50 Faxes, go to Some fax reports (Transmission Verification step e. and Fax Journal) can be printed automatically If you choose Every 7 Days, go to and manually.
Printing reports Reports How to print a report The following reports are available: Press Menu, 6. 1 Transmission 6.Print Reports 1.Transmission Displays the Transmission Verification 2.Tel Index List Report for your last outgoing 200 faxes 3.Fax Journal and prints the last report. Select ab or OK 2 Tel Index List Press a or b to choose the report you...
Making copies Copy settings Enlarging or reducing the image copied When you want to quickly change the copy settings for the next copy, use the temporary You can choose the following enlargement or COPY keys. You can change multiple reduction ratios: settings in any combination.
Page 55
Making copies Do one of the following: Press a or b to choose the enlargement or reduction ratio you want. Press OK. Press a or b to choose Custom(25-400%). Press OK. Use the dial pad to enter an enlargement or reduction ratio from 25% to 400%.
Chapter 7 Using the Options key Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu selections Options Page Press a or b, then press OK Press a, b, d or c, then press OK Stack/Sort Stack* Sort...
Making copies Sorting copies Improving copy quality You can sort multiple copies. Pages will be You can choose from a range of quality stacked in the order 1 2 3, 1 2 3, 1 2 3, and so settings. The default setting is Auto. ...
Chapter 7 Adjusting Brightness and Contrast Contrast Adjust the contrast to help an image look sharper and more vivid. To temporarily change the copy Contrast Brightness setting, follow the steps below: Adjust the copy brightness to make copies Make sure you are in COPY mode darker or lighter.
Making copies Making N in 1 copies After the machine scans the page, press 1 to scan the next page. (page layout) Flatbed Copy: Next Page? You can reduce the amount of paper used a 1.Yes when copying by using the N in 1 copy b 2.No feature.
Chapter 7 2 in 1 ID Copy If you are copying from the scanner glass: You can copy both sides of your identification Place your document face down in the card onto one page, keeping the original card direction shown below: size.
Making copies Tray selection Press Start. After the machine scans the first side of the card, the LCD will display the You can change the Tray Use only for the following instruction. next copy. Turn over the ID Make sure you are in COPY mode Then Press Start Load your document.
(See Installing extra memory uu page 76.) 2 sided i 2 sided Duplex Copy (long edge flip) MFC-8510DN and MFC-8710DW 1 sided i 2 sided L Portrait 2 sided i 1 sided...
Making copies Advanced Duplex Copy Make sure you are in COPY mode (short edge flip) Load your document. MFC-8510DN and MFC-8710DW Enter the number of copies (up to 99) 1 sided i 2 sided S using the dial pad.
Page 64
Chapter 7 MFC-8910DW Press Duplex and a or b to select Advanced. Portrait Duplex Advanced 2 sided i 1 sided aOff 1sided i 2sided b2sided i 2sided Select ab or OK Press OK. Press a or b to select 2sided i 1sided or 1sided i 2sided.
Routine maintenance Cleaning and checking Important the machine Use neutral detergents. Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine. Clean the outside and inside of the machine regularly with a dry, lint-free cloth. When you replace the toner cartridge or the drum unit, make sure that you clean the inside of the machine.
Cleaning the outside of the If paper is loaded in the paper tray, remove it. machine Wipe the inside and the outside of the paper tray with a dry, lint-free cloth to Turn off the machine’s power switch. remove dust. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power...
Routine maintenance Cleaning the scanner Turn off the machine’s power switch. Unplug the telephone line cord first, disconnect all cables, and then unplug the power cord from the AC power outlet. (MFC-8910DW) Unfold the ADF document support (1) and then open the ADF cover (2).
Cleaning the corona wire Plug the machine’s power cord back into the AC power outlet first, connect all cables, and then plug in the telephone If you have print quality problems or the LCD line cord. shows Drum Error, clean the corona wire as follows: Turn on the machine’s power switch.
Page 69
Routine maintenance Important WARNING • We recommend that you put the drum unit and toner cartridge assembly on a piece of HOT SURFACE disposable paper or cloth in case you After you have just used the machine, some accidentally spill or scatter toner. internal parts of the machine will be •...
Cleaning the drum unit Clean the corona wire inside the drum unit by gently sliding the green tab from left to right and right to left several times. If your printout has dots at 3.7 in. (94 mm) intervals, the drum may have foreign material, such as glue from a label stuck on the drum surface.
Page 71
Routine maintenance Take out the drum unit and toner Important cartridge assembly. • We recommend that you put the drum unit and toner cartridge assembly on a piece of disposable paper or cloth in case you accidentally spill or scatter toner. •...
Page 72
Push down the green lock lever and take Use the numbered markers next to the the toner cartridge out of the drum unit. drum roller to find the mark. For example, a dot in column 2 on the check sheet would mean that there is a mark in the “2”...
Page 73
Routine maintenance Turn the drum unit gear toward you by Put the toner cartridge back into the hand while checking the surface of the drum unit until you hear it lock into place. suspected area. If you put the cartridge in correctly, the green lock lever on the drum unit will lift automatically.
Cleaning the paper pick-up Put the drum unit and toner cartridge assembly back into the machine. rollers Cleaning the paper pick-up roller periodically may prevent paper jams by insuring the proper feeding of paper. If you have paper feed problems, clean the pick-up rollers as follows: Turn off the machine’s power switch.
Page 75
Routine maintenance Tightly wring out a lint-free cloth soaked Plug the machine’s power cord back into in lukewarm water, and then wipe the the AC power outlet first, connect all separator pad (1) of the paper tray with cables, and then plug in the telephone it to remove dust.
Replacing periodic Checking the Page Counters maintenance parts You can see the machine’s Page Counters for copies, printed pages, reports and lists, The periodic maintenance parts will need to faxes or a summary total. be replaced regularly to maintain the print Press Menu, 8, 2.
• If you are returning your machine to injuries at least two people should lift the Brother as part of the Exchange Service, machine (except MFC-8510DN). Be careful pack only the machine. Keep all separate not to pinch your fingers when you put the parts, including the drum unit, the toner machine down.
Page 78
Wrap the machine in a plastic bag, then Put the two packing material pieces (1) put it on the bottom packing material (1). into the carton matching the right of the machine to the “RIGHT” mark on one of the packing material pieces, and the left of the machine to the “LEFT”...
Page 79
Routine maintenance <If you have a Lower Tray> Repack the lower tray as shown in the illustration.
Options Options This machine has the following optional accessories. You can increase the capabilities of the machine with these items. SO-DIMM memory Lower tray unit LT-5400 The lower tray unit is available for MFC-8710DW and MFC-8910DW.
Optional paper tray Memory board (LT-5400) MFC-8910DW has 128 MB of standard memory, and MFC-8510DN and An optional lower tray can be installed on MFC-8710DW have 64 MB. All models have MFC-8710DW and MFC-8910DW, and it can one slot for optional memory expansion. You...
Installing extra memory Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. Insert the Turn off the machine’s power switch. SO-DIMM diagonally (1), then tilt it Unplug the telephone line cord. toward the interface board until it clicks into place (2).
Page 83
Options Plug the machine’s power cord back into the AC power outlet first, and then connect the interface cable. Plug in the telephone line cord. Turn on the machine’s power switch. Note To make sure that you have installed the SO-DIMM correctly, you can print the User Setting List that shows the current RAM SIZE.
Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) Coding method The document can be placed in the ADF Method of coding the information and scanned one page at a time contained in the document.
Page 85
Glossary Fine resolution Easy Receive Resolution is 203 × 196 dpi. It is used for Enables your machine to respond to CNG tones if you interrupt a fax call by small print and graphs. answering it. Gray Scale ECM (Error Correction Mode) The shades of gray available for copying Detects errors during fax transmission and faxing photographs.
Page 86
Ring Volume Overseas Mode Makes temporary changes to the fax Volume setting for the machine’s ring. tones to accommodate noise and static on Scanning overseas telephone lines. The process of sending an electronic Paging image of a paper document into your This feature enables your machine to call computer.
Page 87
Glossary Transmission Verification Report A report for each transmission, that shows its date, time and number. User Settings List A printed report that shows the current settings of the machine.
Index Apple Macintosh Daylight Saving Time ........ 3 See Software User’s Guide. Deep Sleep mode ........4 Delayed batch transmission ....21 Dialing access codes and credit card Broadcasting ..........18 numbers ..........38 canceling ..........19 dial prefix ..........5 setting up Groups for ......38 Groups (broadcasting) ......
Page 89
sending ..........15 at end of conversation .......17 broadcasting ........18 N in 1 (page layout) ......... 53 canceling from memory .....22 Network contrast ..........16 faxing delayed batch ........21 See Software User’s Guide. delayed fax ........21 printing destination display ......24 See Network User’s Guide. from memory (dual access) ....18 scanning manual ..........17...
Page 90
Redial/Pause key ........38 TAD (telephone answering device), Reducing external ............ 37 copies ............48 with two-line jack ........37 incoming faxes ........32 Telephone line Remote retrieval ........29 converting wall outlets ......36 access code ..........29 roll over lines ........36 commands ..........31 two-line telephone system ....
Page 91
Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, Canada H9B 3H6 Visit us on the World Wide Web http://www.brother.com/ These machines are approved for use in the country of purchase only. Local Brother companies...
Need help?
Do you have a question about the MFC-8510DN and is the answer not in the manual?
Questions and answers