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Year 2000 Compliant Brother is addressing the Year 2000 related issues for all Brother fax machines and multi-function centers. Our focus is to ensure that our bundled third party software will continue to properly process date/time data after January 1, 2000.
Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
MFC. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother.
The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages...
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What Brother will do: Brother (or its Authorized evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or Brother’s Product with a product that performs the same functions and performs as well as the original Product.
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BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). Brother Customer Representative will ship the exchange...
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Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother’s entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of...
Manual Reception Pick up the handset. Press Start if you hear fax tones (beeps). When the LCD shows RECEIVE , replace the handset. Brother fax-back system : In USA: In Canada: In Montreal: 1-514-685-5381 Brother Web Site : http://www.brother.com 1-800-521-2846...
Use the dial pad to enter the number of copies you want (up to 99). Wait five seconds—OR—Press Copy. Press to select SORT (or STACK). Press Copy. Brother Accessories and Supplies In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-800-668-2768 (voice)
Using This Manual ... 1-1 Finding Information... 1-1 Conventions Used in this Manual... 1-1 Test Sheet Procedures (For USA Only) ... 1-1 MFC 4300 Control Panel Overview... 1-2 About Fax Machines ... 1-4 Fax Tones and Handshake... 1-4 ECM (Error Correction Mode)... 1-4 Assembly and Connections...
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On-Screen Programming... 3-1 User-Friendly Programming... 3-1 Function Mode... 3-1 Alternating Displays ... 3-1 Function Selection Table ... 3-2 Initial Setup... 4-1 Getting Started... 4-1 Setting Date and Time ... 4-1 Setting Station ID ... 4-1 Setting Tone/Pulse Dialing (For Canada Only)... 4-2 Entering Text ...
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Changing Remote Codes... 5-6 Polling... 5-7 Setting Up Polling Receive... 5-7 Setting Up Sequential Polling Receive ... 5-7 Printing a Fax in Memory... 5-8 Canceling a Scheduled Job... 5-8 Telephone Services ... 5-9 Distinctive Ring... 5-9 Registering Your Distinctive Ring Pattern ... 5-10 Caller ID ...
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Interrupting Delayed Fax and Polled Transmit Jobs ... 6-10 Auto Dial Numbers and Dialing Options ... 7-1 Storing Numbers for Easy Dialing ... 7-1 Storing One Touch Dial Numbers ... 7-1 Storing Speed Dial Numbers ... 7-2 Changing One Touch and Speed Dial Numbers... 7-2 Setting Up Groups for Broadcasting ...
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Type of Original ...10-2 Making Multiple Copies ...10-2 Sorting Multiple Copies...10-2 Enlarging and Reducing Copies...10-3 Setting Up Brother MFC and PC to Work Together ...11-1 Using the Brother Machine with Your PC...11-1 Before You Install Brother Printer Driver ...11-1 Computer Requirements...11-1 Connecting the Brother Machine to Your PC...11-2...
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Printer Setup Category ... 12-6 Direct Access Category... 12-6 Console Configuration Category ... 12-7 Using the Printer Status Monitor Program ... 12-7 Using the Brother MFC as a Printer ... 13-1 Special Print Features... 13-1 Windows Popular Printer Emulation Support ... 13-1 Remote Printer Console Program for DOS ...
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Main Features ... 14-1 To Access the On-Line Documentation ... 14-1 Troubleshooting and Routine Maintenance ... 15-1 Troubleshooting ... 15-1 Brother fax-back system... 15-1 Frequently Asked Questions (FAQs) ... 15-1 Error Messages ... 15-2 Document Jam ... 15-6 Printer Jam... 15-6 Paper is Jammed in the Multi-purpose Sheet Feeder...
After programming your Station ID, please fill out the TEST SHEET included with your MFC and fax it to Brother’s Automated Fax Response System as your first transmission. This will verify that your MFC is properly installed. (See Setting Station ID, page 4-1.) When this document is received a confirmation sheet will be sent back to your machine.
MFC 4300 Control Panel Overview 1 - 2 I N T R O D U C T I O N...
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MFC 4300 Control Panel Overview When you press these keys: Liquid Crystal Display (LCD) Displays messages to help you set and operate your MFC. Programming keys: Function Lets you access the function mode. (programming) (Left Arrow) (Right Arrow) Volume Moves the LCD cursor to the left or right in Function mode so you can make selections.
TAD to your MFC. ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity.
Drum Unit Assembly (With free Starter Toner Cartridge) If an item is missing, call Brother Customer Service at 1-800-284-4329 (In Note USA), 1-800-853-6660 (In Canada) or 1-514-685-6464 (In Montreal). See Ordering Accessories and Supplies on page ii for the correct item numbers.
Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the MFC.
Assembly Installing the Drum Unit Assembly (with Toner Cartridge) Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute toner evenly inside the cartridge. To prevent damage to the drum, do NOT expose it to light for longer than a few minutes.
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Open the top cover of the MFC. Holding the drum unit by its handles, insert it into the MFC. Close the top cover. 2 - 4 A S S E M B L Y A N D C O N N E C T I O N S...
Setting Up the MFC Follow the instructions below to connect the handset, power cord, and telephone line. Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the MFC. Connect the power cord. WARNING This MFC must be grounded using a three-prong plug.
Attach the wire extensions to the multi-purpose sheet feeder and the document guide base. Attach the document tray and paper tray to the MFC and pull out their extensions. Loading Paper Open the multi-purpose sheet feeder cover. 2 - 6 A S S E M B L Y A N D C O N N E C T I O N S...
Fan the paper well. Load the paper, making sure the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes. Adjust the guides to fit the paper (to help prevent paper jams).
Paper Capacity of Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m envelopes Output Tray: Approx. 100 sheets of 20 lb. (75 g/m Basis Weight Caliper Moisture Content Smoothness...
Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the MFC, the TAD answers all calls. The MFC “listens” for fax calling (CNG) tones. If it hears them, the MFC takes over the call and receives the fax.
Set your external TAD to four rings or less. (The MFC’s Ring Delay setting does not apply). Record the outgoing message (see below). Set the TAD to answer calls. Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.) Recording Outgoing Message on External TAD Timing is important in recording this message.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2 of the triplex adapter.
Installing Fax Machine, External Two-Line TAD, and Two-Line Telephone When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your MFC must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the MFC on Line 2.
Multi-Line Connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
On-Screen Programming User-Friendly Programming We have designed your MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your MFC has to offer. (See Since your fax programming is done on the LCD, we created step-by-step on- screen prompts to help you program your MFC.
Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place an original in the ADF, that you can dial a number and send a fax, or you can make a copy.
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1. Fax Functions ( CONTINUED 2. SETUP RECEIVE Function Description 1. RING DELAY Number of rings before MFC answers in FAX or FAX/TEL mode. 2. F/T RING TIME Sets the time for “double ring” in FAX/TEL mode. 3. EASY RECEIVE Receive fax messages without pressing the Start key.
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7. DELAYED FAX Send documents later. 8. POLLED TX Sets up your MFC with a document to be retrieved by another fax machine. 9. REAL TIME TX You can send a fax without using memory. 4. REMAINING JOBS Function...
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1. Fax Functions ( CONTINUED 6. SET AUTO DIAL Function Description 1. ONE-TOUCH DIAL Dial numbers stored in memory by pressing only one key and start. 2. SPEED-DIAL Dial numbers stored in memory by pressing only three keys and start. 3.
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2. Printer Functions 1. PRINT OPTIONS Function Description 1. INTERNAL FONT You can print resident fonts to check and confirm font types. 2. CONFIGURATION Printer settings and status are listed here. 2. RESET PRINTER Function Description 1. FACTORY SET You can restore the printer back to the factory default settings.
Initial Setup Getting Started After you have assembled your machine uing the Brother StartCard, continue the setup by programming the rest of the initial settings. Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send.
Use the dial pad to enter your name (up to 20 characters), and then press Set. (You can use the chart below to help you enter letters.) Press Stop. The LCD returns to the date and time. If your Station ID has already been programmed, the screen prompts "1" to make a change, or "2"...
In order to program this information into your fax machine, you should complete the steps described on page 4-1. 4 - 3 I N I T I A L S E T U P once between numbers and twice between characters.
Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. Press Function, 1, 1, 3.
Setting Volume Amplify Please carefully read “Setting the Handset Volume” before you do the following steps: Press Function, 1, 1, 6. Press to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired, and then go to Step 4. —OR— If some or all of the users are hearing- impaired, select VOL AMPLIFY:ON?.
Sleep Mode Setting the Sleep mode reduces power consumption while the MFC is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically rests when the MFC receives a fax or PC data, and when it makes a copy.
Setup Receive Basic Receiving Operations Select Receive Mode There are four different receive modes for your MFC. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. MANUAL (manual receive) FAX ONLY...
To select or change your Receive Mode Press Receive Mode. The LCD shows your current selection. Continue to press Receive Mode until your new selection appears. After 2 seconds, the LCD returns to the date and time display, along with your new Receive Mode setting.
Setting FAX/TEL (F/T) Ring Time You must determine how long the MFC will notify you with its special double- ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring.
Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your MFC. If you choose AUTO, your MFC chooses the level of reduction for you. Press Function, 1, 2, 5.
Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the MFC, you will need to change the setting for paper size so your MFC will know how to fit the incoming fax on the page.
Advanced Receiving Operations Operation from Extension Telephone or External Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code (See Setting FAX/TEL (F/T) Ring Time...
When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call. Some fax machines do not respond to the polling function.
Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your MFC. (See Press Function, 1, 8, 4. Press Start. After printing is finished, press Stop to exit. Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit.
Telephone Services Distinctive Ring This MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing.
Registering Your Distinctive Ring Pattern If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below. Set the MFC to MANUAL mode. Press Function, 1, 0, 1. The LCD shows the current setting of this feature. Press to select DISTINCTIVE: SET? and press Set.
Caller ID The Caller ID feature lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the LCD display, the name or telephone number of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (or name, if available).
Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your MFC’s LCD.
The ADF (automatic document feeder) can hold up to 20 pages, feeding each one individually through the fax machine. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier paper, feed each sheet individually to prevent paper jams.
Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. Place the original face down in the ADF. Pick up the handset and listen for a dial tone—OR—press Hook and listen for a dial tone.
Enter the fax number. Press Start. The MFC starts scanning the original and the screen displays the job number (#XX) of the fax, and how much memory is available. Then the MFC starts dialing. You can immediately repeat Steps 1 through 4 for the next fax.
Canceling Jobs While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop. Eject the original by pressing Stop again. Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polled Transmit or faxes in memory waiting to be sent.
Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments.) Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send.
Always Send Cover Page Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID You can set the MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting.
Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. Place the original face down in the ADF. Press Function, 1, 3, 3.
You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your MFC will ring.
Delayed Fax During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up a time of day in the Delayed Timer function on page 4-6, you can accept it in Step 3 or enter another time for this fax.
Setting Up Polled Transmit Polled Transmit is when you set up your MFC to wait with an original so another fax machine can retrieve it. (See , page 6-10.) Jobs Place the original to be retrieved face down in the ADF.
Press the One Touch key where you want to store a number. (One Touch key 01 has been pre-programmed for Brother fax-back system (USA only). You can override it if you wish.) The LCD shows the location you selected. (See , page 9-1.)
Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys (and Start). There are 30 Speed Dial locations. (See , page 9-1 . ) Settings and Activity Press Function, 1, 6, 2. Use the dial pad to enter a two-digit location (01–30), and then press Set.
Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting) and Start. First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group.
2 seconds. If you are sending a fax, press Start after pressing the One Touch key. If you picked up the handset, press Start when receiving the fax machine answers with fax tones. A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S , page 7-1.)
To hang up, replace the handset. If you are sending a fax, press Start after pressing the Speed Dial number. If Note you picked up the handset, press Start when the receiving fax machine answers with fax tones. Dialing Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call.
Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 8 One Touch locations, up to 30 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 88 locations if you did not use up any locations for Groups, access codes or credit card numbers).
Lift the handset. Press #. Digits dialed after this send tone signals. When you hang up, the fax machine returns to pulse dialing service. Redial If the last number you dialed was busy, press Redial/Pause for easy re-dialing.
Remote Fax Options Fax Forwarding/Paging You can NOT use Paging and Fax Forwarding at the same time. You can NOT use Paging and Fax Forwarding when “Fax Storage” is set to OFF. Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your MFC stores the received fax in memory.
Programming Paging Number When Paging is selected, your MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. Press Function, 1, 8, 1.
Press Stop to exit. Remote Retrieval You can call your MFC from any fax machine using touch tone and use a Remote Access Code and other button presses to retrieve fax messages. Cut out the Remote Retrieval Access Card on the last page of this manual and keep it in your wallet as an aid.
4 FAX FWD No. 6 Fax Storage ON 7 Fax Storage OFF 96 Retrieve a fax 1 Memory Status List Enter the number of a remote fax machine to 2 Retrieve all faxes 3 Erase fax from the memory 97 Check the Receiving...
Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. Dial your fax number. When you hear the beep, immediately enter your Remote Retrieval Access Code (1 5 9 When you hear two short beeps, use the dial pad to press 9 6 1.
To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press 9 6 1. Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press # #.
Printing Reports Fax Settings and Activity You can print the following lists and reports: 1.XMIT REPORT 2.ACT.REPORT 3.AUTO DIAL 4.TEL.INDEX 5.USER SETTINGS 6.MEMORY STATUS To Print a Report Press Function, 1, 7. Enter the number of the report you want to print. For example, press 4 to print the Telephone Index List (see page 9-1).
Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if there’s an Note error during transmission.
Making Copies Using the MFC as a Copier You can use your MFC as a copy machine, making up to 99 copies at a time. The MFC can stack the copies or collate (sort) them. The scannable area of your MFC begins at approximately one-eighth inch (4 mm) from the edge of the paper.
Type of Original You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs.
Enlarging and Reducing Copies Place the original to be copied face down in the ADF. Press Enlarge/Reduce. Press to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, or 50%. Press Copy. Use the dial pad to enter the number of copies you want (up to 99). Press Copy again—OR—Wait five seconds.
The MFC 4300 is a 3 in 1 multi-function center — It’s a fax, copier and printer. Install the Printer Driver and other Brother Software from the bundled CD-ROM.
Brother Software. Be sure to follow the instructions for the operating system you are using: 1. For Brother Printer Driver, look for your operating system on pages 11-3 to 11-14. 2. For Brother Software, look for your operating system on pages 11-15 to 11-18.
Using Windows If you are using Windows Note If you are using Windows NT When the Add New Hardware Wizard screen appears, click Next. Each operating system version has different dialog. Some text may be different Note depending on the operating system you are using. ®...
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Select (Recommended) and click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location and remove the other check marks, and then click Browse to locate the file. Double-click the CD icon, click the “x:\w9x\para” folder and then click OK.
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Make sure Specify a location is selected, and then click Next. Make sure your printer driver name appears in the dialog box, and then click Next. You can enter a name for this printer, or you can use the name supplied on screen.
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When the Add New Hardware Wizard displays, click Finish. After the Setup Note window appears and the status bar reaches 100%, the remaining drivers will be copied. Click OK. The printer driver has been installed. Now you can print. If you want to install the other software (Remote Setup, True Type fonts and Note Automatic E-mail Printing), go to page 11-15.
Using Windows When the Found New Hardware Wizard screen appears, click Next. Select (Recommended), and then click Next. Insert the MFL Pro CD-ROM into your CD-ROM drive. Select Specify a location, remove the other check marks, and then click Next. 11 - 7 S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R ®...
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Click Browse to locate the file. Double-click the CD icon and click the “x:\w2k\para” folder, and then click OK. (“x” is the drive letter for your CD-ROM drive.) Click Next. S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R 11 - 8...
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You might see the Note “Digital Signature Not Found” dialog box during installation. If you see it, click Yes to install the driver. Click Finish. After the Setup window appears and the status bar reaches 100%, the remaining drivers will be copied. Click OK.
Using Windows NT ® Windows NT Workstation Version 4.0 does not have Plug & Play, so you will have to install the drivers manually. Click Start in the Task bar, select Settings, select Printers, and then double-click Add Printer. Select My Computer, and then click Next.
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Click Have Disk... Click Browse to locate the file. Double-click the CD icon, click the “x:\nt40” folder, and then click Open. (“x” is the drive letter for your CD-ROM drive.) Click OK. 11 - 11 S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R...
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Select your printer model, and then click Next. (This dialog box may not be displayed for some MFC models.) For some models, this Note step is not necessary. Proceed to Step 15. Click Next. Select Not Shared, and then click Next. S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R 11 - 12...
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Select Yes (Recommended) to Print a Test Page, and then click Finish. After the test page has been printed, click Yes. Now the printer driver has been installed and you can see it. 11 - 13 S E T T I N G U P B R O T H E R M F C A N D P C T O W O R K T O G E T H E R...
You will have to install the other drivers (such as scanner), manually. Click Start in the task bar, then select Run, and then type x:\nt40\setup\setup.exe, and then click OK. (“x” is the drive letter for your CD-ROM drive.) After Setup window appears, and the status bar reaches 100%, the remaining...
The main CD-ROM screen appears: (If this window does not appear, please use Windows to run the setup.exe program from the root directory of the Brother CD-ROM.) The software will detect the operating system you are using and display it at the bottom of the screen.
To Install Remote Setup and True Type Fonts: Click the first button Install MFL-Pro. Follow the instructions on the screen. After the installation, you must restart your PC. To Install Automatic E-Mail Printing (Optional Application): Automatic E-mail Printing is optional software and is not required for printing, faxing and scanning operations.
To Register Your MFC 4300 On-Line (USA Only): To go on-line to register your product, click On-Line Registration. You can also mail the “Warranty Registration Card” that is included in the carton. To View On-Line Documentation: Click View Documentation. The following screen will appear: To view the documentation you want, click the appropriate button.
Brother products and services, such as specification sheets and Frequently Asked Questions (FAQs), click Brother Home Page. For a listing of all our Brother Customer Service numbers for USA and Canada, click Support Information. To access our on-line shopping mall at www.BrotherMall.com, click Brother Mall.com.
Please see the README.WRI file in the root directory of the CD-ROM for last-minute important installation information and troubleshooting tips. To uninstall the Brother Software, click the Uninstall icon in the Brother MFL Pro Program group and then follow the instructions on the screen.
PC: When the MFC Remote Setup dialog box first appears, the settings on your MFC 4300 will be downloaded to your PC and displayed on your computer screen. Instead of programming directly on your MFC control panel, fill in the information in the General, Setup, Dial Setup, Remote and Advanced tabs.
Application Software Before working with your application software that runs on DOS, check that the Brother machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.
(You can also operate the program with the keyboard.) Follow these steps to install the Remote Printer Console program: Make sure your Brother machine is connected to your computer and that it is Online. Start your computer and go to the DOS prompt. If you are in Windows and return to the DOS prompt.
Help 12 - 3 F O R D O S U S E R S You can directly control the Brother machine, with Print Form, Reset Printer. You can enter the setting mode to change other printer settings, such as, margin settings, continue mode, font and sleep mode.
Remote Printer Console Current Printer Status Information Item Default Media Type Regular Emulation*1 Laser Jet IIP “Laser Jet IIP.” Paper Size*1 Letter Orientation*1 Portrait Quality*1 Normal Copies*1 Memory size*2 *1 The items can be set in the current printer status information dialog box. *2 The information above is displayed if the bi-directional communication is active between the computer and MFC.
Page Setup Section Item Default Paper size*1 Letter Orientation*1 Portrait Left Margin Right Margin Top Margin 0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1", 1.5" Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5", 1", Line / Page Xoffset Yoffset...
Printer Configuration Item Default Continue Mode Manual Parallel Enable Bi-directional Other Configuration Item Default Auto LF Auto CR Auto Wrap Auto Skip Printer Setup Category File Send settings Load settings Save settings Save a command Load Default Quit Direct Access Category Item Function Print Form...
To remove the Printer Status Monitor program from your computer memory, type C:\RPCX>STMX/R, and then press the Enter key. The RPC works in the environment where your Brother machine is directly connected to your computer. If you are using printer buffer switches that do not...
It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen. Bi-directional Parallel Interface The Brother machine’s parallel interface enables it to send memory and printer setup information to the computer. Enhanced Memory Management...
Printing from Your PC Multi-purpose Sheet Feeder The MFC’s multi-purpose sheet feeder can feed plain paper, envelopes, and organizer paper. When the MFC receives data from your computer, it begins the print process by loading paper from the multi-purpose sheet feeder. Select the print command from your PC.
Loading Envelopes in Multi-Purpose Sheet Feeder You can load up to 10 envelopes into the multi-purpose sheet feeder. Make sure envelopes are inserted in the direction shown below. Manual Feed Slot The multi-purpose sheet feeder also has a manual feed slot on its cover. You can load paper or envelopes one at a time into this slot.
Paper Tray The MFC ejects paper with printed surfaces face down into the paper tray at the front of the machine. When you use transparencies, remove each sheet immediately after printing, to prevent a paper jam or curled sheets. Simultaneous Printing/Faxing Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer.
Printing the Internal Font List You can print a list of the MFC internal (or resident) fonts to see how each font looks before you select it. Press Function, 2, 1, 1. Press Start. The MFC prints the list. Press Stop to exit. Printing the Print Configuration List You can print a list of current printer settings.
Netscape Navigator Automatic E-Mail Printing can be configured for a multiple user account:In Brother Automatic E-Mail Printing you can set more than one e-mail account on a single PC so you can print e-mail in each account automatically.
Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the one from which you are calling.
If this happens, your MFC often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself. If you need additional help, call the Brother fax-back system at In USA: In Canada:...
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15-6. Unplug the MFC and plug it back in. Data remaining in the memory of the MFC will be deleted. Turn off the power. Then call Brother Customer Service: InUSA: 1-800-284-4329 In Canada: 1-800-853-6660 In Montreal: 1-514-685-6464 Unplug the MFC and plug it back in.
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If the MFC cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call Brother Customer Service and tell them the Machine Error number, at: In USA: 1-800-284-4329 In Canada:...
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ERROR MESSAGE SET CARTRIDGE TONER EMPTY TONER LOW T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E CAUSE Toner cartridge is not installed.
Open the top cover and check that a torn piece of paper does not remain inside the fax machine. Paper is Jammed near the Drum Unit or in the Fuser Unit Open the top cover. Remove the drum unit.
If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother Customer Service at: 1-800-284-4329 (in USA) or 1-800-853-6660 (in Canada) or 1-514-685-6464 (in Montreal).
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DIFFICULTY Dialing does not work. The MFC does not answer when called. There is no dial tone on the handset. Transmitting quality is poor. Transmission verification report prints “Results:NG”. The receiving party says the picture is not clear. The receiving party says vertical streaks appear on the faxes they receive.
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Call Waiting Caller ID (or other custom feature) signal comes through on the line, the signal can temporarily interrupt or disrupt the fax data. (Brother’s ECM feature should help overcome this problem.) This condition is related to the telephone system industry, and is common to all devices that send and receive information on a single, shared line with custom features.
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DIFFICULTY The MFC does not print. Check the following: The MFC prints unexpectedly or it prints garbage. The MFC cannot print full pages of a document; the error message PRINT OVERRUN occurs. The MFC prints the first couple of pages correctly, then some pages have text missing.
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DIFFICULTY I cannot print from my application software. The machine prints, but it prints incorrect information. Sometimes it prints a couple of characters and then ejects the pages. The machine prints the part of my document but does not print the last page.
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DIFFICULTY “Unable to write to LPT1” or “LPT1 already in use” error message appears. “MFC is Busy” or “MFC Connect Failure” error message appears. The MFC does not load paper. The LCD shows CHECK PAPER or PRINTER JAM. The MFC does not load paper from the manual feed slot.
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DIFFICULTY What paper can I use? How can I clear paper jams? 15 - 14 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E SUGGESTIONS You can use plain paper, envelopes, transparencies, labels and organizer paper.
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DIFFICULTY Vertical streaks appear in copies. Printouts are too dark or too light. Printed pages contain white stripes. White Stripes or Faint lmages Printed pages are stained with toner or have vertical stripes. Dark Stripes or Toner Stains Printed pages have white in black text and graphic areas.
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DIFFICULTY Print Quality Difficulties ( The whole page is printed black. Black Page Nothing is printed on the page. White page Printed pages are marked at regular intervals. Example of Regular Marking Printed pages are blurred at the center or at either edge.
If you select the “HP Demo” screen saver on your HP Pavilion PC after you have installed the Multi-Function Link overwritten and you cannot use the Brother machine to print, scan, or for Remote Setup. If you have used the HP Demo screen saver already, you must edit the System.ini file as follows:...
Brother printer drivers. In this case, please install your machine’s Brother printer driver again or copy BI-DI.386 from the CD-ROM to the Windows/System directory.
device=wpsljvpd.386 WPSLPT1=1 Then disable this function, by adding a semicolon at the beginning of the above sentences as follows: ;device=wpsljvpd.386 ;WPSLPT1=1 ® You must restart Windows to make these modifications effective. These modifications disable the printer status reporting on your PC. However, you will be able to use the machine without further problems.
Look for the following statement in the [spooler] section: [spooler] QP.LPT1=wpslbq.dll Then disable this function by adding a semicolon at the beginning of the above sentence as follows: [spooler] ;QP.LPT1=wpslbq.dll Then, open the “system.ini” file using the “Notepad” application. Look for the following statement in the [386Enh] section: [386Enh] device=wpscomd.386...
Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. Also, follow the steps below to pack the MFC or it may be damaged, which will void the MFC’s warranty. Remove the line cord and unplug the MFC from the AC outlet.
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If you are returning the MFC to Brother as part of the Swap Program, Pack only Note the MFC. Keep all separate parts to use with your “Swap” machine.
Routine Maintenance You can keep your MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the MFC and do not use water. Cleaning the Document Scanner Unplug the telephone line, and then unplug the power cord.
Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. Carefully turn the drum unit upside down. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times.
HOT! So, never touch the shaded parts shown in the illustration. HOT! Inside the Fax Machine 15 - 26 T R O U B L E S H O O T I N G A N D R O U T I N E M A I N T E N A N C E...
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Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner.
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You can use only a genuine Brother toner cartridge (TN-5000PF series), which is specially formulated to ensure top print quality. Using another brand of toner cartridge may void your fax machine’s...
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Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide arrow is exactly aligned with the guide arrow on the drum unit.
For best performance, use only a genuine Brother toner cartridge. The product should be used only in a clean, dust-free environment with adequate ventilation.
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Follow these steps to replace the drum unit: Open the top cover. Remove the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. Remove the toner cartridge from the drum unit and keep it in a safe place.
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Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminum bag and discard it according to local regulations. New Toner Cartridge Aluminum Gently rock the new drum from side to side five or six times.
Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner , page Cartridge 15-26. Holding the new drum unit by its handles, install it. Close the top cover. The MFC will eject the clear plastic starter sheet automatically.
REN, you should contact your local telephone company to determine the maximum REN for your calling area. If your MFC 4300 damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance.
Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Federal Communications Commission (FCC) Declaration of...
Important Safety Instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not place this product on an unstable cart, stand, or table.
Unplug this product from the wall outlet and refer servicing to a Brother Authorized Service Center under the following conditions: When the power cord is damaged or frayed. If liquid has been spilled into the product. If the product has been exposed to rain or water.
Call Waiting Caller ID If you subscribe to this service from the Telephone Company, your fax machine will show the Caller ID of a second call while you are on the telephone. You can switch back and forth between two calls.
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Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother fax machine uses the new number to simulate a dedicated fax line.
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Reports. You can print Activity Reports on demand without interrupting this cycle. LCD (liquid crystal display) The display screen on the fax machine that shows interactive messages during On-Screen Programming and defaults to the date and time when the machine is idle.
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A form of dialing on the telephone line used for Touch Tone telephones. toner cartridge An accessory that holds toner for the drum unit on Brother laser models. Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner cartridge.
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The process of sending documents over the phone lines from your MFC to the receiving fax machine. User Option List A printed report that shows the current settings of your MFC. Xmit Report (Transmission Report) A listing of each transmission, showing caller ID, date, time, and number of pages.
S P E C I F I C A T I O N S ® Windows 3.1x, Windows professional and Windows NT Version 4.0 drivers supporting Brother Native Compression mode and bi-directional capability 1 MB 600 dots/inch 6 pages/minute (when loading letter size or A4 paper from the multi-purpose sheet feeder) (Allowable) 50 - 90.5°...
7-4 automatic fax receive 5-1 beeper 4-4 bi-directional parallel cable 11-2 broadcasting 7-6 setting up groups for 7-3 Brother accessories and supplies ii contact numbers i Customer Service i fax-back system i Frequently Asked Questions (FAQs) i on the World Wide Web i...
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S-1 Groups setting up 7-3 hearing aid compatible 4-4, 16-1 Help List, printing 1-1 hold 7-7 improving print quality 15-15, 15-23 inserting spaces 4-3 installing Brother software Helpful Hints for Windows using ® Windows NT Workstation Version 4.0 11-10 ®...
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remote codes for extension phones 5-6 remote fax options 8-1 access code changing 8-3 using 8-3 checking what’s in memory 8-5 commands 8-3 getting your faxes 8-5 Memory Status List 8-5, 9-1 remote retrieval 8-3 reports 9-1 how to print 9-1 list of last 50 faxes 9-1 list of your stored numbers 9-1 types of 9-1...
Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer.
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EQUIPMENT ATTACHMENT LIMITATIONS (Canada Only) NOTICE: The industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guarantee the equipment will operate to the user’s satisfaction.
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Brother International Corporation (Canada) Ltd. Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web These machines are made for use in the USA or CANADA only. We can not recommend using them Telecommunications Regulations of that country and the power requirements of your machine may not be compatible with the power available in foreign countries.
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